During the period of revision, it's still possible to improve the presentation
of the text. It's however necessary to make a block, or to select, the part
of the text that you want to change the presentation. To change the presentation
of all your text, it's easier to use the Select all option from the Edit menu. Selected time, activate or deactivate the option of presentation of your
choice.
Text presentation
This part of the page is to explain the possibilities to improve the presentation
of your document. You can use the toolbar "format" or the options for the fonts
that you'll find under the menu Format.
The "format" toolbar below, allows you to reach the options most frequently
used.
The first option of the bar is to paste a style of presentation. You can use
it to mark down the parts, the chapters or the subjects of your document. You
can also use them to create and update automatically a table
of contents.
Windows offers you, in more in all the applications, the access to several
fonts. Every font is a style of presentation for the characters of your text.
Some are created for formal letters, the others to put of the interest on
a title and the others are simply created for the whim. Here is a small example.
The following box shows the name of the font that is at present available.
To see the list of fonts, press the small triangle pointing down in
the right-hand side of the name of the font. A similar list will appear.
It's also possible to control the size of letters. They can be as big or as
small as you wish it. The size of the characters is calculated in "points",
that is 1/72 of an inch. The more the figure is big, the more the character
is it also. You can choose the size of a font from 1 to 1638 points.
It's also easy to activate and to deactivate the options for the bold  ,
the italic  and
the background of the text  of
your document.
The next four buttons control the adaptation of the lines of text with regard
to the margins of your document.
It's even possible to change the color of the text thanks to a button that
meets itself on the toolbar "drawing". The button allows to apply or to change
the color of the text.
 Make
a block of text.
Press the triangle pointing down in the right-hand side of the letter A.
From the
list of the possibilities, select the option the other colors.
Select
the color of your choice.
Press the OK button to end the operation.
There is two moments or you can change one of the options of the text: during
or after the writing of the text.
During the writing, you can activate or deactivate one of the options before
writing the text. All the text that will be written after the change will use
the new options. For example, to write the text in bold, it's enough...
Press the button to
activate the option.
Write
then the text of your choice.
Press
second time on the button to
deactivate the option.
Even after the editorial staff of the text, it's possible to change the options
of presentations. It's however necessary to make a block with the text modify
before changing the options.
Place
the cursor or the point of insertion in front of the word to be modified.
Press and hold the left mouse button and move this one to select all the text to be
modified.
This block can so much be a letter, a word, a sentence, a paragraph or even
several pages. To change the presentation of all your document at one go, use
the Edit menu and the option Select everything.
Change
the option of presentation of your choice.
Toolbars offer you the options most often used, but not all the options.
From
the Format menu, select the Font option.
This dialog box offers you all the options to manipulate the presentation of
your text. Because there are too many options to show them all at the same time,
they are distributed in three categories: " Fonts, styles and attributes ",
"Spacing" and "Animation". Most of the options that you go to choose you will
find under the first tab: " Font, style and attributes ".
You may change the font, the size and several other attributes such
as the background, to add one shadow, to put in indication (low of the line)
or by exposing(explaining) (height of the line) etc. In the lower corner,
you have a preview of the result before applying it to the text of your document.
It's also possible to control the space between the characters. You can enlarge
it or reduce it to your choice. This can be practical for words such as workforce
or letters " oe " are generally stuck. This can be also practical to enlarge
the space between the letters of a title.
The last tab is to put a little of whim in your document. You can activate
of the animation on the characters of your choice. Word offers you some possibilities
for the animation. They are not however practical for a document to be put back(handed)
on paper.
Justification or paragraph alignment
In the right-hand side of three buttons for the bold, the italic and the underlined,
there are four buttons for the justification of lines. Or rather, how a line
will be aligned with regard to the margins of the page.
The adaptation to the left is the option in that that we are the most accustomed.
The text of the paragraph is stuck on the left margin of the page but not that
of the right-hand side.
The centred adaptation centres the text of the line perfectly between the right
and left margin of the page.
The right adaptation pastes the text on the right margin of the page.
This is practical to place a date of an official letter on the right
border of the page.
What Word calls "to justify", consists in the justification or the right left
adaptation, the text is aligned on the left margin as well as the right margin.
This is very often used for a formal letter. There is however a small trap.
By proving, to give you the right for Word a little to enlarge spaces between
the words to make sure that the last word of the line pastes on the right margin
of the page. It leaves spaces a little bigger than is in the habit.
Here is an example of the four possible adaptations according to the order
of buttons, is left, centred and justified, straight ahead.
To change the adaptation or the justification of a line.
Place the cursor
on the line in question.
Presse
of four buttons of adaptation that answers your needs.
To align a paragraph, a page or a part of your document.
Make
a block with the lines of text that you want to change the adaptation.
Presse
of four buttons of adaptation that answers your needs.
Tabs
A tab serves for aligning words on some lines of text. It's very practical
to align words for a list or for a resume. for example.
| Name |
First name |
Occupation |
| Lepage |
Roger |
Manager |
| Lambert |
Denis |
Salesperson |
| Lavigueur |
Denise |
Salesperson |
Or
| Manager |
Take charge of the management of the staff.
Manage the budget of the office or its department
Communicate with the other departments... |
Why is it necessary to use tabs?
Previously, on a typist, it was easy to align of the text. It was enough to
put the number of necessary spaces to align the text. This is not true any more
for computers and especially word processors. Under Windows, there are two kinds
of fonts; those of fixed size and those of flexible size.
The characters of fixed size take all the same space. So a " i " takes as much
space as a " w ". Here are two examples with the words "piano" and "car". Both
consist of five letters. Furthermore, three of the letters you will find in
both words.
For a font of fixed size such as Courier New in a size of 10 points (1/72 of
an inch), both words take so much space.
But, for a font of flexible size such as Times New Roman in 10 points, the
word "Wagon" takes more space.
It's almost impossible to align perfectly of the text that uses fonts of
flexible size. Nevertheless, the majority of the fonts that you will find
in Windows are of this category. It's for that reason that it's necessary
to forget the use of the space to align of the text. use only tabs to
align of the text.
On the keyboard, to the left of the letter " Q ", you'll find the key of
the tabs. Normally, there are on the key two horizontal arrows pointing
in opposite direction(management). You can use the "normal" tabs that
take place in every 1,25 cms. But it's also possible to place the tabs
of its choice on the ruler in the place where it would be useful.
To the left of the ruler, there is a button that allows to choose among
four type of possible tabs. It's enough to press button to pass from
a typede tab to another.
Note:
Word 2000 possesses 5 tabs (tab steers in more) and indents.
| left tab |
 |
The tab will allow to write of
the text to the left of this one. |
| Centred tab |
 |
The text will be centred on the tab
instead of the centre of the page. |
| right tab |
 |
The tab will allow to write of
the text in the right-hand side of this one. |
| Decimal tab |
 |
The tab will allow to align numbers
on the decimal point. |
| Bar tab |
|
|
| First line indent |
|
|
| Hanging indent |
|
|
When you chose the type of tab that you need, it's enough that him(it,her)
to click towards your choice. You can also insert tabs from the menu
of Word.
From the Format menu, select the Tabs... option.
The following screen will appear.
This fenetre indicates that there are tabs in every 1,25 as well as
in position 3,5 cms and 5,5 cms from the left margin of your document. It's
possible to you any time to change the type of tabs ( 5 types), their
place and if it should have following points. You can add or remove so many
tabs as you need.
Exercise of tabs
Place a tab
centred in 5 cms and a decimal tab in 12 cms.
Write Potatoes and press the key tab.
Write 2,99
$ and press Enter key.
Your cursor is now on the next line. But the tabs that you have just
put are going also to apply to this new line. You will notice as well that the
text potatoes is centred on the tab.
Write Diamonds and press the key tab.
Write 1 000
000 $ and press the Enter key.
The list is ended. It's now necessary to remove the tabs. Although
it's possible to remove them from the menu Format, tab, it's
also possible to remove it from the ruler
To remove one tabs from the ruler:
Place the cursor
on the tab to be removed.
Press and hold the left mouse button and move the cursor, and the tabutation that
he holds(retains), outside of the ruler.
Release the mouse button.
Borders and shading
From the Format menu, select the Borders and Shading option.
Select the Border of page tab.
Select the Shading tab.
Add the border to cells
There are two ways to add lines of your choice to the table: by
using the option Border and weft of the Format menu or by using
the toolbar Borders. By using the one or other one of these techniques, you
can not only add lines to a table, but also to add a border to the
text in your document.
For the next exercise, we will use the toolbar Borders to put a line
in the outline of the table. Before we begin, it's necessary to make
sure that the toolbar is available. If you don't see the toolbar such as shown
below, made View, Toolbar, and to activate the toolbar Borders.
If this new toolbar is on your text, you can always move it. place the cursor
on the titles bar of the window; in that case, the blue bar over buttons. keep
your finger pressed on the left mouse button and move this one upward, the bottom
or one of the sides of the screen. When you'll be satisfied with the place
of the toolbar, Release the mouse button. You can in this way move any toolbar
or window and move it in your choice.
The exercise consists in putting a line in the outline of the table.
In the first place, it's necessary to select the necessary cells. In that case,
it's necessary to select all the cells of the table. make sure only
to take the cells of the table and not the lines of texts above or
below the table. Otherwise, the table and the lines of text
will have lines.
It's then necessary to select the kind of line that you want. Of the first
list, press the button having an arrow pointing downward. The list completes
types of lines that you can choose will appear. select the one that
is convenient for you. Buttons in the right-hand side determine the place where
this type of line will be placed. It will be in the height, in the bottom,
to the left, to the right-hand side of each of the cells? There is also an option
to place lines inside the block of cells or in the outline of this one.
To add a line to the outline of the block of cells, press the button  .
In case of error, or if you want to erase a part of lines, select the cells
of your choice and press the button  .
You can afterward put various sorts of lines in your table or in your text.
Add width to a cell
A thorough weft serves for changing the color of the bottom of text. One
uses it to mark down titles or text mattering besides of the document. You can
use the button of weft of the toolbar Borders. However we will use the
option Format, Borders and shading for the next exercise.
By using the last mentioned option, a new window opens.
From the options, it's possible to decide that will be the percentage the
thorough color will be shown as well as colors for the bottom and for the
text. The window of outline in the lower right corner will give you a
foretaste of what will look like the thorough weft before choosing it. It's
generally recommended not to put the thorough percentage in more than 10 %.
The text becomes more difficult to read because the contrast between the text
and the bottom is less than before.
For the next example, put the thorough percentage in 100 %. This will have
the automatic effect to change the color of the bottom to the black and the
text in the white color. You can also change colors if you want it. The effect
should look like this:
 Eci
is completed for a title or to mark down a part of the document.
To adjust the width of the black bar, it's necessary to change the left margin
or the right margin of the line. You can make it by moving the small
triangles of the ruler above the text or by changing the margins from
the menu File, Page setup, Margins.
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